Frequently Asked Questions

Music Reports is the world’s leading rights administration platform, providing strategic consulting,
copyright research, licensing, and royalty reporting services to digital music services, record labels,
and satellite broadcasters, wireless carriers and consumer products companies, among others.
For more information, check out the "About Us" section of our website.
A Notice of Intention to Obtain a Compulsory License for Making and Distributing Phonorecords ("NOI") is a legal
notice which invokes the statutory license to make and distribute mechanical reproductions of musical works pursuant
to the Copyright Act’s Section 115 (17 U.S.C. 115). Music Reports has been retained by a number of music services to
invoke the statutory license by sending these NOIs and to account to music publishers for usage on those services.
The NOI notifies you that the party designated as "Licensee" has licensed your musical works and intends to use those
works in its service.

You aren’t required to do anything. You do not need to acknowledge the NOI or send us anything for the statutory license to apply.

However, in order to ensure that: a) your song information is properly reflected in our system; b) usage of your catalog is properly reported to you; and c) royalties are efficiently remitted to you, we recommend you do the following:

  • Check the NOI and its attached Schedule A for factual errors. If you would like to update any of your contact or song information, please submit your changes to shareinfo@mymusicreport.com, or write your changes directly on the NOI and fax them to 818-558-3474.
  • If you have not already done so, please send a W-9 tax form (if located within the United States) or a W-8BEN tax form (if located outside the United States) to royaltyservices@mymusicreport.com. If you have not provided us with a current W-9 or W-8BEN, as applicable, we may be required by the IRS to withhold payments otherwise due you. A single tax form submission will suffice for all NOIs that you receive from our office (you do not need to resend your tax form for each subsequent NOI you receive), and once submitted, you never need to resubmit your tax form unless the information previously supplied has changed.
  • If you have not already done so, register your entire song catalog with us and update us as you add or remove works from your catalog over time. The best way to update us is to send an Excel spreadsheet containing the following information to shareinfo@mymusicreport.com: Title, Composer(s), Publisher(s), % Share Controlled, Territory Controlled, Artist, Album and Label. For your convenience, you may use our catalog submission template to convey this information to us. You may also visit the 'Share Verification' page of your web account to edit your share information.
  • Finally, consider signing up to receive your royalty payments via ACH direct deposit. Payments via ACH are faster and more secure. If you have a US bank account and you are interested in receiving payments via direct deposit, please complete this ACH Authorization form and send it to royaltyservices@mymusicreport.com, or visit the ‘Account Details – ACH Authorization’ page of your web account.

In addition to being a greener option, electronic NOIs are easier to
administer, as they are posted in a format you can print, copy, paste, sort,
and file electronically. You can opt to have future NOIs posted to your web
account, in both a page view and a downloadable spreadsheet format, by
logging into your account at mymusicreport.com
and following the on-screen prompt. If you have not yet been issued a web account, you will receive
login instructions by mail approximately 15 business days after the close of
the month in which you receive your first paper NOI from us. When you log
in, make sure to review the opt-in instructions and click the "Agree"
button.

You may receive subsequent NOIs for additional songs in the future. Please also refer to the How do I register and/or
update my catalog information?
section for instructions concerning catalog registration with Music Reports.
The statutory license is a provision of the US Copyright Act (17, USC Section 115) that authorizes certain types of mechanical
reproduction and distribution rights to be licensed via a notice of intention, subject to certain reporting and payment obligations
also set by law.
Labels and digital distributors typically only license the rights to use master recordings, and not the underlying compositions embodied in those
recordings. The NOIs sent on behalf of our clients serve to license the mechanical rights implicated by the use type described on those NOIs
(see the "Phonorecord configuration(s)" section).

Our clients have obtained licenses for the sound recordings used in their services directly from the copyright owners of those sound recordings, or from those owners’ designees. If you are the owner of the sound recordings, our clients may have licensed them through your third-party digital distributor (CD Baby, Tunecore, etc.).

A mechanical right is the right to make a copy of a work that can be played back by a machine (as opposed to a print copy, for instance). When music is streamed over the Internet, in order for that stream to be made available to a user, server and ephemeral copies are made as the data is transferred from one place to another.
Where applicable, our clients are typically licensing performance rights through the applicable US performing rights organizations.
The royalty rates for the services using the statutory mechanical license depend on the configuration or use type
involved, and are determined through industry-wide negotiation subject to the authority of the Copyright Royalty Board.
While based on complex formulas negotiated by the National Music Publishers Association, the RIAA, the Songwriters Guild of America,
the Nashville Songwriters Association International, and others, the royalties for these types of use are essentially a pro
rata share of a pool of money defined by the Licensee’s revenue, payments to master recording owners, and subscriber numbers
(if applicable), less performance royalties.
Royalty statements will be made available to you through our website, and each will include a complete accounting of the applicable royalty calculation. You can access your web account on our site with the username and password you will receive (or may already have received) by mail. Music Reports will account to you on a monthly and annual basis via your web account and you will receive royalties on a quarterly basis, within 45 days after the close of the applicable quarter, for any quarterly accounting period in which the aggregate amount then owed to you by a given Licensee is at least $50.00.


Electronic ACH payment is available to payees located in the United States. Please complete this
ACH Authorization form
and email it to Royalty Services royaltyservices@mymusicreport.com or visit the Account Details – ACH Authorization page of your web account to sign up.
Please contact Royalty Services (royaltyservices@mymusicreport.com) to request payment reissuance. All reissued paper checks or electronic payments will incur an administrative fee of $30 per payment. The fee will be deducted from the amount of the reissued payment.


We highly recommend that you sign up to receive future payments via ACH direct deposit. Payments via ACH are faster, more secure and will reduce the likelihood that you will lose checks and incur reissuance fees. If you have a US bank account and you are interested in receiving payments via direct deposit, please complete this
ACH Authorization form
and send it to royaltyservices@mymusicreport.com, and we will update your account.

If you’ve received no payment from our office, at least one of the following is true:

  • The music service (Licensee) named on the NOI you received has not yet used any of your songs.
  • You have not yet earned at least $50.00 on the music service in question. If you would like to adjust your accounting threshold to something lower than $50, please contact us at royaltyservices@mymusicreport.com.
  • You have not supplied us with a valid W-9 or W-8BEN tax form, as applicable. Please see the What do I need to do? section for more information.
  • You have not identified the musical works you control. Please see the How do I register and/or
    update my catalog information?
    section for more information.
  • You have not supplied us with valid address and/or banking details. Please see the What do I need to do? section for more information.
  • The Licensee in question is Apple iTunes. Please note that the preview clip streams iTunes is making available in connection with the promotion and sale of permanent DPDs do not themselves generate any revenue. iTunes does not pay sound recording owners for this use, and the use does not generate any advertising, sponsorship, or subscription revenue. As such, there will be no mechanical publishing royalties payable for these promotional uses, and no usage reports will be generated for them.
From time to time, certain of our clients may instruct us to liquidate all publisher earnings on account, irrespective of the amount due. This kind of liquidation event is typically triggered by the closure of a client’s service or upon the rendering of the final reporting for a client’s fiscal year. We appreciate your understanding when this occurs, and assure you that your receipt of such a payment does not mean your standard accounting threshold has been modified.

You can visit some of our clients' websites to learn more about their respective digital music services:

If you haven't yet been issued a web account, you will receive log in instructions by mail approximately 15 business days after the close of the month in which you receive your first NOI from us. If you have received your log in instructions, and you need us to resend your login information, for your protection, we require that you send us a written request for a password signed by an authorized signatory of the payee. You can use the following language for the request:

"Please send the Username and Password for [PAYEE] to [EMAIL ADDRESS]. I represent and warrant that I am authorized to make this request on behalf of [PAYEE].



Thank you,

[PRINTED NAME AND SIGNATURE OF PERSON REQUESTING PASSWORD]

[DATE]"

This request must be on the Payee’s letterhead and include full contact information for the party making the request (i.e., name, address, telephone number, and email address) and can come in the form of a letter, a fax to 818-558-3474, or via email through a scanned PDF to shareinfo@mymusicreport.com. Upon receipt, we will send the username to the email address specified in the letter.

You can register your entire song catalog with us and update us as you add or remove works from your catalog over time. The best way to send catalog information to us is to send an excel spreadsheet to shareinfo@mymusicreport.com that contains the following information for each song: Title, Composer(s), Publisher(s), % Share Controlled, Territory Controlled, Artist, Album, and Label. For your convenience, you may use our catalog submission template to convey this information to us. You may also visit the 'Share Verification' page of your web account to edit your share information.